Read about how we process personal data and find out about your rights. This notice outlines UCCI’s processing activities relating to personal data. You can refer to the UCCI’s Data Protection Policy for more information about our commitment to processing personal data in a way that is compliant with relevant data protection legislation.
The Data Protection Officer for the University College Cayman Islands is Simon Ashdown. If you have any queries concerning your personal data and how it is processed, contact the Data Protection Officer at DPO@ucci.edu.ky
We process personal information / data to enable us to provide education and support services to our students, staff and faculty; and for advertising and promoting the University College and the services we offer; UCCI publications and alumni management, fundraising and research and managing our internal accounts and records systems.
Personal information is also captured via the use of CCTV systems for the purpose of security and the prevention and detection of crime, for disciplinary proceedings against staff, faculty and students, for monitoring security and for assisting in traffic management and parking enforcement.
UCCI processes personal data largely on the basis that it is necessary for the performance of our tasks carried out in the public interest. UCCI’s purpose is to advance learning and knowledge by teaching and research to the benefit of the wider community and examples of processing on this basis include monitoring and evaluating the performance and effectiveness of the University College and improving the academic, HR and Financial management of the University College.
We may also process personal data to comply with our legal obligations. This could include compliance or regulatory obligations, (such as anti-money laundering laws, immigration obligations and safeguarding requirements), or to assist with investigations carried out by the police or other authorities.
Information is collected in several different ways dependent on your interaction with the University College and personal data is processed for the purposes outlined below.
We collect personal data from visitors to this website through the use of online forms. We also collect information about the transactions you undertake through this site including details of payment cards used. In addition, we collect information automatically about your visit to our website. Further information about ‘Cookies’ is set out below.
We collect personal data via student applications through our application systems. Should you subsequently enroll as a student at the University College, a student record will be created for you. The data collected from you as a prospective student or student is used by the University College for the following:
Your information may be used to send you details of products or services that we offer that we have identified as likely to be of interest to you, but you will only be contacted according to the preferences you submit when providing your personal data. If you would like to change these preferences (e.g. opt out of receiving some communications or change channels used for contact) at any point, you can:
The University College’s Marketing and Communications teams routinely capture images and videos on campus for promotional use on the University College’s website, social media channels, and/or print materials, some of which may include individuals. In cases where individuals are central and clearly identifiable, consent will be obtained accordingly.
The University College also records video footage of some events, such as our graduation ceremonies, for the purpose of making these available via its website to those who are unable to attend. Notices will be posted at events and information made available for those who prefer not to appear in any footage.
The University College will only keep your personal data for as long as is necessary for the purpose for which it is processed.
Disclosure and transfer of personal data
We will only disclose your personal data to a third party when we are required to by law, where we have your specific consent, or where appropriate arrangements are in place with regard to data sharing - for instance:
Your rights including access to information and correction
You have a number of rights including the right:
You also have the right to ask to see what personal data we hold about you, known as a subject access request. For more information, refer to our Data Protection Pages for more guidance on how to submit subject access requests.
Cookies are files placed on your computer to collect standard internet log information and visitor behavior information. This helps us to understand visitor behavior, to remember your preferences and improve user experience.
For further information about cookies you can visit AboutCookies.org
We keep our privacy notice under regular review and the notice was last updated on 5th June 2023.
If you have any questions about our privacy notice or the information we hold about you, you can contact UCCIs Data Protection Officer by email at DPO@ucci.edu.ky
You can request data removal via the secure form on our Data Removal Request page.