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Forms

IMPORTANT 

Please submit a form ONLY if you need it. Once you submit the form, it cannot be reversed or cancelled and will be deducted from your total allowable submissions. 

 

*Please note: Due to UCCI's closure for the holidays, requests for letters and transcript received on or after December 12th will not be actioned until January 3rd, 2023. 

 

  • Change of Major 

    The Change of Major form is used when a student wants to change their major from an Associate of Applied Science to an Associate of Arts/Science degree or vice versa. 

    Before beginning this form: Students wishing to change their major must make an appointment to see their advisor. Students must also complete a Degree Plan for their proposed major to indicate how successful courses will transfer towards the proposed major. 

    Before beginning this form, make sure you have the following document(s) to attach

    • Current & New Degree Plans 

    Change of Major Form

     

    Change of Personal Data

    This form is used for changes to your personal information such as changes to your email address, physical/postal address, contact number, etc. If your name has changed, please use the ‘Change of Name’ form located below this form. 

    Change of Personal Data Form

     

    Change of Name 

    The Change of Name form is used to change the personal data on record to the correct name stated on official documents. 

    Before beginning this form, make sure you have the following document(s) to attach

    Passport, Marriage License, or an Official Court document 

    Change of Name Form

     

    Change of Degree Plan

    The Change of Degree Plan form is used when a student wants to change their degree plan to the current year/version of the plan from i.e., 2007 to 2022.

    Students changing their degree plan should first make an appointment to see their advisor to ensure that they understand how the courses already completed will apply to the new degree plan and if there will be additional requirements.

    Before beginning this form, make sure you have the following document(s) to attach:

    • Current & New Degree Plan versions

    Change of Degree Plan Form

     

    Credit Overload Request 

    The credit overload request form is used when an undergraduate student wishes to take more than 18 credits or a graduate student that wishes to take more than the maximum for their program. A credit overload is ONLY granted if the student has a 3.0 GPA or above.  

    Credit Overload Request Form

     

    Course Waiver or Substitution 

    This form is to be used to waive or substitute a course requirement approved by the Academic Advisor and the Division Dean.  

    A waived course does not reduce the number of credits required for graduation but allows an additional elective to be completed. 

    The Academic Advisor and Division Dean must first agree on a course substitution. 

    Before beginning this form, make sure you have the following document(s) to attach

    • Academic Advisor and Division Dean approval

    Course Waiver or Substitution Form

     

    Release of Academic Records Authorization 

    The Authorization to Release Academic Records form, when filed with the Registrar’s Office, allows college officials to communicate with the named third party regarding the records indicated by the student 

    Release of Academic Records Authorization Form

     

    Request for Letter 

    This form is used for Immigration, Insurance, Reference, Embassy, Overseas institutions or other reasons. This form can verify the terms of attendance, current or past enrolment information, semester(s) completed to date, degree conferral, cumulative GPA, GPA for a (specific) semester and a year, or any other reason. 

    Important Notes 

    Students must be in good financial standing in accordance with the Admissions & Registration Office to request a letter.  

    Rush Requests are not permitted during the Registration and Final Exams period and for past students who were admitted prior to 2008. 

    Before beginning this form, make sure you have the EXACT name and address (P.O. Box) to be sent. 

    Request for Letter Form

     

    Request for Transcript 

    This form is used for official requests to send to scholarships, local/overseas institutions, etc. This form can verify the course(s) completed to date, semester and cumulative GPAs, and the degree conferral (if applicable).

    Before beginning this form, make sure you have the following to be sent: 

    • Email address and consent of the institution/organization
    • EXACT name and address of the institution/organization (locally/abroad)
    • EXACT name and physical address of the institution/organization (abroad) if sent by DHL (courier)

    Online payment required: https://ucci.caymangateway.com/

    • Standard Requests (5 working days): $10.00
    • Additional Standard Requests (5 working days): $5.00
    • Rush Requests (2 working days): $20.00
    • Additional Rush Requests (2 working days): $10.00

    Important Notes

    Students must be in good financial standing with UCCI in accordance with the Admissions & Registration Office to request a transcript. 

    Rush Requests are not permitted during the Registration and Final Exams period and for past students who were admitted prior to 2008.

    Online payment required: https://ucci.caymangateway.com/

    Request for Transcript Form

     

    Transfer of Credits 

    Transfer Credit Application Request should be completed by students wishing to transfer credits from outside institutions back to UCCI in the hope of completing a degree or certificate. 

    A Transfer Credit Application Request will not be processed until official transcripts from all previously attended institutions have been submitted to the Office of Records. Transcripts are only considered official if received electronically through a secured site or in a sealed envelope by sending institution. 

    Credit transfer at UCCI is a holistic process review, led by the Deans.  Across all programmes, only courses passed with a minimum of “C”, at another approved tertiary institution, are eligible for transfer credit.  Restrictions regarding minimum grade and time expiration upon the acceptability of transfer credit, vary by programme and institution and may be higher.  Programmes may also demand specific prerequisites and timeliness of course completion, to demonstrate a student’s readiness in the discipline. 

    Transfer of Credits Form 

     

    Transient 

    This document enables students to transfer credits of pre-approved courses back to their university after one semester. (This form should be completed per semester/session.)  

    Documents required:  

    • Completed Online Application (For New Students) OR Completed Readmission Application (For Returning Students)
    • Official University/College Transcript
    • Approval from Student’s Institution for the course to be taken

    Transient Form 

     

  • Refund Request 

     If a course is canceled, students are entitled to a full refund. No processing fee will be charged. 

    The Add/Drop period is the first week of the semester. If a class is dropped during the first week, the student is entitled to a full refund. 

    You are required to drop the class online prior to requesting a refund. If this is not possible, please ensure that the Staff Member you have submitted the refund to does so. 

    Please note that good financial standing and a university record clear of holds are required for students to receive services. Refunds will not be provided to students with a financial hold of any kind on their record 

    Documents required to upload to form:    

    • Receipt of Payment

    Refund Request Form 

  • Academic Appeals Petition

     

    Academic Appeals Petition Form

     

    Grade Appeal

    A student may appeal a final grade if he or she considers that it is not a true reflection of performance, or that an error was made in arriving at the grade. The Final Grade Appeal form should be completed and submitted within one week (five working days) of grades being posted online. A detailed explanation for the appeal should be provided on the form.

    The Grade Appeal Committee will review all appeals, and the resulting grade will be final, even if lower than the grade originally awarded by the lecturer.

    Step 1: Within the first week of the grade release, the student shall begin the process of submitting a grade appeal by utilizing the form (located below).

    Step 2: After submission of the form, the student should discuss the concerns with the course instructor, stating the reasons for questioning the grade. If the appeal is not resolved with the instructor, the student may proceed in discussing the matter further with the Dean, then the VP & Provost.

    Grade Appeal Form

  • Associate Degree Conversion  

    This form is for those who have completed their Certificate, Pre-College, or enrolled for more than 15 credits as a Non-Degree student and would like to convert your programme to an associate’ Degree. 

    Associate Degree Conversion Form

     

    Bachelor's degree Conversion Form 

    This form is for those who have completed their Associates’ Degree and would like to convert to the Bachelor’s Degree programme. 

    Bachelor's degree Conversion Form 

     

  • External Examination  

    This form is to be completed by students requiring exam invigilation/proctoring service for examinations of other universities, colleges, institutions of further education and training, and other certified course providers (from within the Cayman Islands and overseas). Students must submit the Nomination of External Exam Invigilator Form at least one calendar month prior to the scheduled exam date. 

    The cost of this service is CI$150.00 per examination which must be received before the date of the examination. An additional fee of CI$50.00 may be applicable for courier services. 

    External Examination Form

     

    Request for Grade Forgiveness 

    This form is for requests for grade forgiveness. All students must consult with an academic adviser. Students who have received financial aid are strongly encouraged to meet with the Office of Financial Aid before submitting this request. This form will be submitted to your academic adviser. 

    Note: You will be required to upload a copy of your unofficial transcript to this form when submitting, please ensure you have this ready before starting the form. 

    Request for Grade Forgiveness Form

     

    Final Examination Absent Form

    If you are absent from a final examination for reasons beyond your control, such as family or medical emergencies, you should ensure that you submit this form. Please note, that approval of your absence does not automatically mean your extenuating circumstances will be accepted, as that is considered by Committee during the academic year.

    Final Examination Absent Form

  • Certificate/Diploma Re-Order

    This form is to be used to reorder the certificate/diploma. Please note that this duplicate diploma will have current official administrator signatures.

    Online payment required: https://ucci.caymangateway.com/

    • Cost within the Graduation season:  $50.00
    • Cost outside of the Graduation season: $100.00

    Allow 6-8 weeks for processing time as this is ordered out of the country.

    Certificate/Diploma Reorder Form

     

    Graduation Application

    Students must file an Application for Graduation early in the semester in which they intend to graduate. Use one application per program. Completing an application and/or attending the Commencement Ceremony does not guarantee graduation.  

    For May graduates the application deadline is the fourth Friday in January; for August graduates the application deadline is the second Friday in June, and for December graduates the application deadline is the second Friday in September each year.  Failure to meet the published deadline will delay a graduation one full term. 

    Before starting this form, please ensure you have a digital copy of your completed Degree Plan and Unofficial Transcript to upload to the form.  

    You will also be asked to upload a copy of your Passport/Birth Certificate/Driver’s License (if this is different from the name you applied to UCCI with and there is no acceptable supporting document, an affidavit (e.g., a deed poll) will be required. 

    The graduation application fee is CI $100.00. For those participating in the ceremony, there is an additional fee of CI$35.00 for the cap and gown. To pay graduation fees, go to https://ucci.caymangateway.com/  - In the Service Category Select “General Fees” and then select the appropriate Graduation fee (walking/non-walking) 

    Graduation Application Form (not currently available)

  • Withdrawal 

    This form is to be used when an enrolled student decides to withdraw (not drop) from one or more course(s) after Add/Drop until the end of the Withdrawal period within the current semester/session stated on the Academic Calendar (https://www.ucci.edu.ky/academic-calendar). If you must leave, you are required to notify the University through the withdrawal process and then cease attendance in all classes and/or academic activities. 

    Important Notes 

    Courses are billed by the Finance Team at the Course Withdrawal start date. Students are responsible to pay for the course(s) after the add/drop period as self-payer/scholarship recipients. 

    Communication must be sent to the Scholarship Secretariat by the sponsors of the student’s withdrawal. 

    Payment required: https://ucci.caymangateway.com/ 

    In the Service Category Select “General Fees” and then “Course Withdrawal” 

    Withdrawal Form 

  • Readmission  

    The Application for Readmission is to be used by previously enrolled and matriculated UCCI students who are seeking to re-enroll in their previous college after a period of absence. 

    Students who have been enrolled at another college or university since last enrolling at UCCI, or have been away from studies for more than one (1) year must complete this form. 

    To pay the fee for this form, go to https://ucci.caymangateway.com/.  

    In the Service Category Select “General Fees” and then “Course Withdrawal” 

    Readmission Form 

     

    Academic Amnesty 

    The Academic Amnesty form can only be awarded once for returning students who:  

    Have been absent or academically dismissed from UCCI for a consecutive period of at least 5 years, their cumulative GPA was below 2.0 at the point of their departure, and HAVE NOT attended another tertiary institution since leaving UCCI. 

    Have been absent or academically dismissed from UCCI for a consecutive period of at least 3 years, their cumulative GPA was below 2.0 at the point of their departure, and have obtained an Associate Degree from an accepted institution of higher education. 

    Note: Students should not complete this form if it has been previously awarded. 

    Documents Required:  

    Completed Academic Amnesty 

    A one-page letter explaining why you should be considered for academic amnesty addressed to the Admissions & Registration Office 

    Before starting this form, please ensure you have a digital copy of your completed Degree Plan and Unofficial Transcript to upload to the form.  

    You will also be asked to upload a copy of your Passport/Birth Certificate/Driver’s License (if this is different from the name you applied to UCCI with and there is no acceptable supporting document, an affidavit (e.g., a deed poll) will be required. 

    Academic Amnesty Form

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