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Shorthand, Speed Writing & Minute Taking

Lecturer:Shamua SpencerEmail:
Course Period:January 2021Tel:
COURSE NAME:SHORTHAND & MINUTE TAKING 
COURSE #:TBA
DURATION:6 months with 2 x 2-hour classes per week

Introduction

Shorthand is any system of rapid handwriting which can be used to transcribe the spoken word. The shorthand systems use a variety of skills including simplifying existing letters or characters and using special strokes to represent phonemes, words and phrases.

At the end of this course- Students will be able to write correct shorthand from dictation,and to transcribe the same accurately. Students will be taught how to write, read and produce shorthand notes. At the end of each unit, students will be given a class quiz-and or test which entails that they transcribe and produce dictated notes.
NB. (Notes must be typed, edited, and produced for grading)

Objective:

To develop the note taking speed through the mastery of a set of shorthand outlines to represent the 24 consonants and 12 vowels. The theory will be presented in clear and easy stages and given adequate practice on each unit. Students will be able to understand every shorthand rule in each unit thoroughly, and to follow the suggested practice plan. From time to time students will be required to record in shorthand -an article of about two hundred words on a subject of general interest selected from a newspaper, sample minutes from last meeting, an agenda, pamphlet or a magazine- the clipping should be attached to the shorthand notes. At the end of this course students will be able to write a minimum of 120 wpm. Assignments will be given at the end of each topic.

Unit 1

Introduction to Pitman Shorthand

  • Meaning and Importance
  • Techniques of Note Taking
  • Sitting Posture
  • Essentials of a good Shorthand writing

Unit 2

Basic Strokes

  • Consonants
  • Vowels
  • Positioning of outlines
  • Circle S • SES circle
  • The suffix- ING
  • Tick THE
  • Punctuation

Unit 3

Consonants and Vowels

  • Seven more consonants
  • Strokes S
  • Past tense of regular verbs
  • The consonant R
  • Unstressed vowels

Unit 4

Halving Strokes

  • Halving to add T
  • Halving to add D
  • When not to halve

Unit 5

Common combinations

  • The L hook
  • The final syllables –TL or DL
  • L hook with circles S
  • Plural - INGS

Unit 6

Third-place vowels

  • Dots
  • Dashes

Unit 7

Complex vowel sounds

  • Diphthongs
  • Triphones
  • SES circle

Unit-8

S and T in combinations 

  • The ST loop
  • The – STER loop
  • M and N with a following T or D
  • S and Z
  • Diphones
  • ZH
  • H

Part B: Skills

Unit 1

Diaphones, Medial Semi-Circle, Essential Vowels, Upward & Downward L, Upward and Downward ‘SH’.

Unit 2

Prefixes And Suffixes

Unit 3

General Contractions, Special Contractions and Figures

Unit 4

Advanced Phraseography

Unit 5

Intersections

Unit 6

Dictation Passages and their Transcription

Unit 7

Business Letters and their Transcription

Unit 1

Diaphones, Medial Semi-Circle, Essential Vowels, Upward & Downward L, Upward and Downward ‘SH’

Part A

Diphones

  • Definition
  • Rules
  • Difference between Diphones and Diphthongs

Part B

Medial Semi-Circle

  • Rules

Part C

Essential Vowels

  • Vowel Indication
  • Rules

Part D

Upward and Downward Consonant ‘L’

  • Rules

Part E

Upward and Downward Form of Consonant ‘SH’

Unit 2

Prefixes and Suffixes

  • Meaning

Part A

Prefixes

  • Rules

Part B

Suffixes

  • Rules

Unit 3

General Contractions, Special Contractions and Figures

Part A

General Contractions

  • Meaning
  • Rules

Part B

Special Contractions

  • Meaning
  • Rules

Part C

Figures

  • Meaning
  • Writing Monetary Units in Shorthand

Unit 4

Advance Phraseography

  • Rules

Unit 5

Intersections

  • Meaning

Unit 6

Dictation Passages and their Transcription *

  • Meaning
  • Precautions

Final Exam: Dictation (140 WPM) transcribed and produced

Unit 7

Business Letters, Minutes of Meetings and Agendas- Transcription How to take minutes and; 

  • Business Letters
  • Styles of Business Letters - Indented, Block and Semi-Block
  • Dictation of Minutes of meetings and Agendas
  • Specimens of Minutes of meetings, Agendas, and Business Letters in different styles

Minute Taking

Module 01

Introduction to Minute Writing

We will learn about the key skills necessary for effective minute taking, as well as the role of the chairperson and Minute-Taker in detail. It also explores the phases of minute taking and measures to coordinating a meeting.

Module 02

Planning for Minute Taking

We will learn how to organize for a meeting, exploring what should be contained in the meeting agenda and the guidelines for seating plans. It also includes tips on how to deal with a demanding meeting and what to do when a conversation goes off-course.

Module 03

The Meeting Structure

We will explore the formation of a meeting, covering key topics such as meeting presentations, committee business, matters arising, and action items. It also offers step-by-step guidance on how to effectively close a meeting,

Module 04

Roles and Responsibility of Minute Taker/shorthand writer

In module four, we will discover the skills required to be an effective Minute-Taker, taking a detailed look at best practices before, throughout, and after a meeting. You will also learn how to construct your notes and make them as transparent as possible.

Module 05

Tips for Minute Taking

We will learn a broad range of tips from the experts, on how to improve your effective listening skills, and guidance on how to generate a Minutes template. It contains what information should be documented during a meeting and what should be left out.

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