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Manage the integrity of the information that is transferred from sub-ledger systems to the general ledger to facilitate Financial Statements being prepared in a timely manner and in accordance with generally accepted accounting practice.

Terms Of Appointment

1. The Assistant Accountant – Payables and Procurement is appointed by the President and CEO.
2. An appointment as Assistant Accountant – Payables and Procurement is for a contractual period determined by the President, or his designate. 
3. Continuation of an appointment as Assistant Accountant – Payables and Procurement is subject to a satisfactory annual performance review.

Criteria For Appointment

The criteria for appointment as Assistant Accountant – Payables and Procurement are as follows:

1. Minimum: Associate degree in accounting
2. Experience: 3 to 5 years in an accounting environment
3. Proficiency in Microsoft Word, PowerPoint, Outlook and Excel.
4. Excellent written and verbal skills.
5. Proactively resolves problems, and builds strong team relationships.
6. High level of integrity in dealing with confidential and sensitive matters.

Knowledge, skills and Abilities

Institutional Commitment

1. Service – promotes the social and intellectual growth of all students at UCCI.
2. Professionalism – recognizes diversity in UCCI’s organizational culture; understands department and UCCI policies, and promotes an environment conducive to learning; demonstrates a professional conduct in discussing and dealing with internal issues; maintains balance of work and personal life while engaging in new knowledge to enhance personal growth and skills; and adheres to UCCI policies regarding social conduct, attendance and dress code.
3. Privacy and Confidentiality – engage in a confidential and professional manner all conversations, written and electronic information regarding students and in accordance to UCCI’s privacy and legal requirements.
4. Communication – maintains good relationships with UCCI’s clients including the students, visitors, and other colleagues, even when facing pressure situations and when confronted.
5. Commitment to colleagues – shows respect for colleagues; and provides constructive feedback when needed.

Payables and Procurement

1. Prepares payments online and or cheques for signing and disbursement on a weekly basis as determined by the operating policy
2. Formalize credit terms with existing and new suppliers and ensure that supplier master files have all up-to-date information
3. Dispatch payments when necessary or coordinate arrangements for pickup by the supplier
4. Ensure all payments have supporting documentation i.e. invoice, approved purchase order and evidence that the goods have been delivered or services rendered prior to payment
5. Maintain appropriate records of supplier invoices and payments
6. Ensure standing commitments are kept current i.e. insurance payments etc.
7. Monitor expenditure levels on a department and overall university level
8. Reconcile individual supplier statement on a periodic basis
9. Prepare monthly accounts payable g/l reconciliations
10. Preparing and issuing student refunds
11. Reconcile cash/cheque collections and prepare weekly deposits for local bank
12. Working with the Assistant Accountant – Billing and Receivables to ensure cash clearing account balances are matched to daily deposits and eliminated via transfer to the main bank accounts.
13. Manage supplier account balances and ensure balances are paid on a timely basis
14. Prepare and post necessary general ledger journals after approval by the Chief Financial Officer & Finance Manager, as part of periodic and year-end financial statement preparation exercise
15. Participate in the development of web purchasing facility, payments policy and other related standard operating procedures
16. Other functions deemed necessary from time to time for the efficient functioning of the accounts department in particular and the University as a whole
17. Prepare and reconcile weekly deposits for delivery to commercial banks.
18. Although not a routine occurrence, the Assistant-Accountant must be prepared to work outside normal office hours to meet deadlines and reporting requirements when necessary.

Other Duties As Assigned 

1. Actively participate in relevant assignments for the completion of the annual audit.
2. Ensure compliance with annual office requirements
3. Other functions deemed necessary and assigned by the Chief Financial Officer & Finance Manager from time to time for the efficient functioning of the accounts department in particular and the University as a whole.

Compensation:

• KYD$49,800 to $66,984.00 per annum (Salary Grade L )
• Medical, pension and 15 days annual vacation, two (2) weeks additional at Christmas.

How to apply:

Submit a cover letter and CV to recruitment@ucci.edu.ky along with a list of existing courses the candidate can teach and proposed new courses the candidate can develop, along with three (3) professional references.

Deadline: June 16th, 2023

Only shortlisted candidates will be contacted.